• Francesca Ratcliffe-Boize
  • e-mail
  • 020 7499 5955

Events and Membership Coordinator West End, England

Reference: EMC/FRB Type: Permanent Start: ASAP Industry: Not for Profit and Charities

Salary: £24000 - £26000 per annum

Person Specification
The successful candidate must demonstrate the following skills, qualities and experience

*Previous event experience of a min. of 2 years is absolutely essential
*Strong organisational skills and ability to prioritise with high attention to detail
*Ability to manage the mixed portfolio of events and administrative tasks
Event delivery

*Responsibility for delivering approximately 40 events a year
*Ensure timely mail outs of event invitations to membership using WIG's CRM system Log and manage responses, queries and undeliverables ensuring accurate database records
*Secure and liaise with venues/hosts regarding all logistical aspects including security, catering, AV, etc.
*Liaise with speakers and facilitators ensuring they are fully briefed
*Send out joining instructions to delegates and deal with and respond to delegate queries
*Prepare materials including delegate packs, marketing material, evaluation forms, etc.
*Manage budget spread sheets and invoicing process for any paid-for event activities
*Manage logistics on the day ensuring the smooth running of events; please note: attendance at evening and early morning events is required
*Manage follow-up including collation of feedback forms, thanking speakers
*Provide support on the day for some events delivered by other Events Coordinators and the Events Manager

Membership responsibilities

*Supporting the Head of Membership to manage the current membership, including membership renewal and new member recruitment processes
*Sending membership fee invoices and monitoring payments received, chasing payments where necessary
*Ensuring all membership data is up to date

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52 Berkeley Square London W1J 5BT020 7499 5955

Registration by appointment only
in Central London