• Francesca Ratcliffe-Boize
  • e-mail
  • 07872619611

Temporary Logistics ManagerCity of London, England

Reference: TLM/FRB Type: Temporary Duration: 4 Months Start: ASAP Industry: Logistics Distribution and Supply Chain

Salary: £25000 per annum + (Pro rata)

Description:
Each event would normally have at least four team members - Sponsorship Manager; Programme Manager, Logistics Manager and Marketing Manager. The team works together during the lead up to each conference, all the way through to the day of the event. Although the team works closely together, each member has distinct responsibilities.

The responsibility of the Logistics Manager is to ensure all the logistics for an event are in place. This takes scrupulous planning and organisation. Quality and attention to detail is vital. As is time management and the ability to prioritise a heavy workload.

There will be the opportunity for international travel. The team travels to each of their conferences and on-site it is the Logistics Manager who is responsible to ensure everything is set up properly and that everything runs smoothly on the days of the event.

Duties include (but not limited to):
*· Liaising with sponsors - answering queries, providing information, collating material for conference documentation, invoicing etc.
*· Negotiating with conference venue/all suppliers (audio-visual/translators/conference assistants etc.)
*· Manage the event budget - controlling costs, process supplier invoices and ensure the accounts department is regularly updated.
*· Sourcing venues for a conference, cocktail receptions/dinners.
*· Compiling and producing conference documentation in the form of a delegate workbook.
*· Arranging all signage.
*· Arrange all sponsor branding at the event.
*· Responsible for arranging travel and accommodation for the team working on the event.
*· Run the event on site - liaising with hotel staff/suppliers/dealing with any unforeseen problems.
*· Post-conference clear up - thank you letters and final delegate list to sponsors; post event reports; finalise budget; process outstanding invoices.

Skills set required:
*· Extremely well organised and a scrupulous planner.
*· Experienced in managing budgets.
*· Problem solving.
*· Ability to work with limited supervision; prioritise own workload and multi-task.
*· Proven negotiation and strong communication skills.
*· Strong IT skills particularly Word, Excel and PowerPoint. Some InDesign Knowledge is desirable.
*· Ability to work under pressure.
*· Keen eye for detail and accuracy.
*· Ability to work well within a team.
*· Friendly and approachable.
*· Willing to travel and work additional hours.

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